Associate Director, Benefits

New York, NY

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Come see what’s cookin’ at HelloFresh!

At HelloFresh, our mission is to revolutionize the way we eat by making it more convenient and exciting to cook meals from scratch, at home. With offices all over the world, we deliver delicious meals to millions of customers, worldwide.  

HelloFresh is one of the top three largest companies to come out of Europe over the past four years-- we are now active in nine markets, and on three continents.

Job Description:

The Associate Director of Benefits will be responsible for leading the benefits function at HelloFresh US, a rapidly growing organization with a workforce of approximately 3,700 permanent employees and over 5,000 contingent workers.  Scope of this role includes the planning and directing the overall design, implementation, funding, compliance, and on-going administration of the organization’s US domiciled benefits programs and how employees engage with them.  Such programs include health insurance, retirement 401(k), risk coverage benefits, leave, payroll, payroll deduction programs (pre-tax accounts & voluntary benefits), and select perquisites.  

Reporting directly to the Director, Total Rewards US, this role will have the responsibility of developing and executing a strategy for the creation of a standalone benefits program outside of our current co-employment arrangement which is currently fully managing the existing program.  It is an incredible opportunity for one who wants a blank canvas for designing and implementing a “fresh” benefits program to ensure it supports our efforts to attract, motivate, and retain top talent, building a great place to work.    

You will

  • Serve as a subject matter expert on US benefit programs design, funding, administration, and compliance
  • Create in partnership with the Total Rewards Director a standalone benefits program design & funding which take into account change management considerations from existing co-employment program, costs, total rewards strategy, and compliance & funding risk for implementation on January 1, 2021 
  • Lay groundwork for enhanced design and funding (i.e. self-insure medical) of benefits program beyond 2021
  • Set-up and maintain in partnership with People Core Services team  necessary standalone administration for 2021 benefits program and its compliance, including implementation of elected insurers/vendors, benefits administrator platform, defining internal processes, and coordination of necessary file feeds to HCM and Payroll  
  • Manage on-going relationships with existing and new benefits program’s vendors, including leading the on-going relationship and future renewal negotiations 
  • Ensure that benefit plans are administered in compliance with all federal, state, and municipality laws and regulations
  • Partner with finance on the strategic set-up of the tracking of and the on-going management of costs of the benefits program.   
  • Foster strong partnerships with senior business leaders (including US CEO and CFO), Diversity & Inclusion organization lead, employee focus groups, HR Business Partners, and People Team functional experts for successful design, administrative execution, and employee engagement for benefit program  
  • Develop and execute in partnership with People communications team inspiring and creative employee engagement campaigns on benefits program.  Employee engagement should be a key strategic consideration for the standalone benefits program execution.
  • Manage both the operational and employee engagement components for the “fresh” 2021 benefits program Open Enrollment in Q4 2020
  • Serve as advisory partner with Finance and Safety departments  on Workers’ Compensation program’s on-going administration and funding  

You are:

  • People Advocate + Culture Curator: your passion for solving people problems and dedication to delivering a positive employee experience make you an awesome ambassador for our culture & team
  • Analytical: data is your friend; you're able to translate numbers into action and pave the way for efficiency
  • Results-driven: you enjoy grinding away at issues and brainstorming creative methods for problem-solving
  • Interpersonal: you're intuitive, engaging, and outgoing; you're engaging and instantly connect with people
  • Flexible: you thrive in autonomous environments with high growth and don't get overwhelmed easily
  • Embrace Ambiguity: if there is not a clear path, you thrive and get excited from the path you can forge
  • Self starter but collaborator, independently motivated, leads oneself, works cross functionally, and embraces stakeholder management 
  • Professional: you have a high level of integrity and handle confidential information with tact

You have:

  • Bachelor’s degree in Business Administration, Finance, Human Resource Administration or other related field
  • Formal benefits certifications, such as Certified Employee Benefits Specialist (CEBS) and formal benefits coursework a plus 
  • A minimum of 6 years designing, implementing, and administering Benefits Programs
  • Prior people management experience a plus; this role will have a benefits analyst as a direct report
  • In depth knowledge and understanding of US benefits (medical, 401(k), leave, risk, payroll deduction based, perquisites, etc.) programs, design, funding, administration, and engagement for both salaried and hourly employees
  • Experience with management of workers’ compensation funding and program management a plus
  • A track record of designing and implementing successful and creative benefits  programs
  • Comfort presenting to senior management and executive presence
  • Data aptitude, your business recommendations are based on solid quantitative analysis
  • Current knowledge of related government rules and regulations, including ERISA, HIPAA, FMLA, COBRA, ACA,  and other applicable Labor and/or Tax federal, state (especially NY, NJ, and CA), and municipality (specifically New York City) laws and regulations around US benefits; works with People Core Services team to ensure necessary compliance and reporting requirements
  • Benefits program communications campaign experience; you are passionate just as much about how employees learn & engage with benefits programs as you are with their designs & funding
  • Strong technical, managerial, and team building skills with the ability to balance tactical and strategic responsibilities

You’ll get:

  • Competitive Salary & 401k company match that vests from Day 1 
  • Generous parental leave of 16 weeks & PTO policy 
  • $0 monthly premium and other flexible health plans 
  • 75% discount on your subscription to HelloFresh (as well as other product initiatives)   
  • Snacks, cold brew on tap & monthly catered lunches 
  • Company sponsored outings & Employee Resource Groups 
  • Collaborative, dynamic work environment within a fast-paced, mission-driven company 

Our team is diverse, high-performing and international, helping us to create a truly inspiring work environment in which you will thrive!

It is the policy of HelloFresh not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.

Are you up for a challenge?

Learn more about HelloFresh